Hello, everyone!

Yes, it's that time of year again!
Xi Xi will be hosting our Annual Meeting & Elections in person this year, at the Willamette Ale & Cider House on August 24th at 5 P.M.

*Please wear pin attire as this is a formal gathering*

Please note that you must be a dues paying member in order to both run for a position and vote on one. *If you have not looked at our Instagram story recently, there is an explanation of our tiered dues system, as well as ways to submit your dues. Submission information will be added down below*

Here are some brief descriptions of the positions and their requirements:

All positions will run October 1st , 2024 until September 31st, 2025.

Chapter President (5-10 hours monthly):
-Meet with PAC
-Quarterly province meetings
-Hold executive board meetings
-Assist executive board in planning or advising as needed
-Assist board in creating calendar, emails, reminders, event planning
-Planning Founder's Day Celebration/Xi Xi Birthday
-Respond to all headquarters emails and other Xi Xi emails

Treasurer (1-3 hours monthly):
-Keep record of dues paying members
-Promote sound financial management by working with the budget and by assisting with
fundraising projects and activities
-Provide chapter with regular updates on financial status of chapter
-Gather ideas for new and future altruistic and fundraising projects
-Ensure chapter adherence to Alpha Chi Omega, state and federal guidelines
-Submit two budget forms to headquarters yearly and IRS postcard once a year
-Reimbursements as needed
-Pay bills as needed (headquarters and Portland Panhellenic)
-Attend quarterly executive board meetings

Secretary/Communications (3-5 hours monthly):
-Take notes during annual meeting and executive board meetings
-Send out notes/bylaws/etc. after meetings
-Create social media posts
-Email Xi Xi mailing list with upcoming events
-Maintain Xi Xi website
-Help respond to Xi Xi inquiries by email and social media
-Attend quarterly executive board meetings

Membership Chair (1-3 hours monthly):
-Respond to membership inquiries
-Brainstorm ways to engage new members
-Meet one on one or in small group with interested sisters
-Sending out birthday, special events cards
-Attend quarterly executive board meetings

Collegiate Relations Chair (1-3 hours monthly, depends on events):
-Communicate with Delta Omicron to plan events, see what they need help with, etc.
-Plan joint events with Delta Omicron
-Help foster the relationship between Delta Omicron and Xi Xi
-Frequent communication with Delta Omicron
-Attend quarterly executive board meetings

Panhellenic Representative (1-3 hours monthly):
-Attend Portland Alumnae Panhellenic meetings and report back to Xi Xi
-Advise as needed in Panhellenic matters
-Attend quarterly executive board meetings

Social Chair (3-5 hours monthly, depends on events):
-Plan at least one social event per month
-Attend and facilitate events or find another member to run the event
-Promote events
-Attend quarterly executive board meetings

Philanthropy Chair (1-3 hours monthly, depends on events):
-Plan at least one quarterly philanthropy event
-Attend planned philanthropy events
-Promote philanthropy events
-Attend quarterly executive board meetings

Here is the google form link for those that are interested in running for a position.

This is the tiered system for paying dues:

Tier 1: (for graduates/new initiates, up to three years from initiation date)- $18.85. This price includes access to our monthly newsletter, the ability to attend our events, and discounted Founder’s Day admission.

Tier 2: Supporting Sister- $20. This tier is for sisters who have difficulty attending events but would still like to help their alumnae chapter out; it offers access to our monthly newsletter and the ability to attend events.

Tier 3: General Membership- $40. This price includes access to our monthly newsletter, the ability to attend our events, and discounted Founder’s Day admission.

Tier 4: Reaching The Heights- $60. This price includes access to our monthly newsletter, the ability to attend our events, free Founder’s Day admission, and the inclusion of a free Milestone Membership pin.

Remember, you cannot run for a chapter position or vote if you have not paid your dues. Please utilize our PayPal link to do so before August 23rd. Please RSVP via our private Facebook event page, our monthly newsletter, or by email.